How Otterz Transformed BuildRight Contracting’s Finances
The Challenge
BuildRight Contracting, a fast-growing construction company handling residential, commercial, and subcontracting projects, had strong demand — but serious financial chaos behind the scenes.
Their biggest challenges:
- Job costs were spread across spreadsheets, emails, and texts
- Materials and labor expenses were not tracked in real time
- Change orders and subcontractor payments were often delayed or missing
- Invoices were sent late because project data never aligned
- Cash flow became unpredictable due to slow billing and slow collections
- Their accounting firm didn’t understand construction workflows — providing generic books, not job-level insights
This created inaccurate project profitability, surprise losses, and continuous disputes with vendors and subcontractors.
BuildRight needed clean job costing, automated project tracking, faster billing, and real-time profit visibility — all without increasing overhead.
The Solution
Otterz stepped in to bring structure, automation, and true financial clarity to every project.
Here’s how we transformed their construction financial workflow:
Real-Time Job Costing Setup
Integrated materials, labor hours, subcontractor invoices, and equipment rentals into a centralized system — giving real-time cost tracking per project.
Automated AP/AR for Construction
Streamlined billing, progress invoicing, retention tracking, and vendor payments to eliminate delays and disputes.
Seamless Integration With Field & Project Tools
Connected QuickBooks with Procore, Buildertrend, and field time-tracking apps for instant data sync.
Cash Flow & Project Profitability Dashboard
Created a real-time dashboard showing margin by project, cost overruns, pending change orders, and cash requirements.
AI-Powered Insights
Nyra, the AI Accountant, flagged cost spikes, late subcontractor invoices, and jobs at risk of overruns — enabling proactive decisions.
The Results
60% improvement in project profit visibility
Accurate job costing allowed BuildRight to bid smarter and prevent margin erosion.
70% reduction in time spent on accounting tasks
Automations replaced manual spreadsheets and paperwork.
Faster billing — invoices sent 5× quicker
Progress invoicing went from weekly bottlenecks to daily automation.
Real-time cost tracking across all active jobs
No more surprises during or after a project.
Stable cash flow with predictable payments
Vendors, subcontractors, and clients all aligned through automated AP/AR workflows.
Today, BuildRight Contracting runs with precision and control. Their team can see profitability, timelines, and cash flow for every project — instantly. All powered by Otterz.
What our client
is saying
“Otterz gave us total visibility into every job. For the first time, we know exactly where our money is going, which projects are profitable, and how to bill on time. It has completely changed the way we run our construction business.”
