How Otterz Transformed HopeForward Nonprofit’s Finances
The Challenge
HopeForward, a nonprofit organization running community programs and grant-funded initiatives, faced increasing financial complexity as they expanded.
Key challenges included:
- Multiple funding sources with strict donor and grant restrictions
- Manual tracking of expenses per program, leading to errors and inefficiencies
- Delayed grant reporting causing compliance stress and delayed funding
- Limited visibility into fund balances and program costs
- Finance team was overwhelmed by spreadsheets and repetitive reconciliations
- Previous accounting support lacked nonprofit expertise and did not provide actionable insights
This resulted in misallocated funds, time-consuming reporting, and uncertainty about program-level financial health.
HopeForward needed accurate fund accounting, real-time reporting, and grant compliance management — without expanding their staff.
The Solution
Otterz stepped in to bring automation, compliance, and clarity tailored for nonprofits.
Here’s how we transformed their financial operations:
Automated Fund Accounting
Integrated all program, grant, and donation data to track income and expenses per fund in real time.
Grant Compliance & Reporting
Automated grant reporting to ensure deadlines were met and funding restrictions were accurately applied.
Multi-Program Financial Dashboard
Provided instant visibility into each program’s budget, expenses, and remaining funds.
Streamlined AP/AR Processes
Simplified vendor payments, donor receipts, and reimbursement workflows to save time and reduce errors.
AI-Powered Insights
Nyra, the AI Accountant, flagged overspending, underutilized funds, and compliance risks — enabling proactive decision-making.
The Results
60% improvement in fund tracking accuracy
All donations and grants fully reconciled and compliant.
150+ hours saved in monthly accounting tasks
Automation replaced manual spreadsheets and reconciliations.
Timely grant reporting
Never miss a reporting deadline again.
Real-time program-level financial visibility
Management can monitor costs, funding, and outcomes instantly.
Stronger donor trust & operational confidence
Clean, transparent, and audit-ready books strengthened credibility and funding opportunities.
Today, HopeForward runs with financial clarity and confidence. Leadership can view every fund, every program, and every donation in real time — all powered by Otterz.
What our client
is saying
“Otterz transformed how we manage our nonprofit’s finances. Grant reporting is effortless, fund tracking is accurate, and our team finally has the insights we need to make smarter decisions for our programs.”
