Job Costing & ProfitTracking
- Detailed cost allocation: Track labor, materials, subcontractors, equipment, and overhead by job.
- Real-time profitability insights: Know which projects make or lose money.
- Cost variance analysis: Identify budget overruns early to prevent profit leaks.
Project-Based Accounting & WIP Management
- Work-in-Progress (WIP) reporting: Accurate revenue recognition and project health tracking.
- Progress billing support: AIA billing, percentage-of-completion, and milestone-based billing.
- Phase-by-phase financial visibility: Clear breakdowns for each construction stage.
Contractor 1099 Automation & Compliance
- Automated vendor tracking: Subcontractor payments categorized and monitored.
- 1099-NEC generation & filing: Fully managed filing for contractors and subs.
- Compliance checks: Ensure tax and documentation requirements are always met.
Cash Flow Management for Construction Cycles
Forecasting & planning: Manage long billing cycles and irregular payment patterns.
Retainage tracking: Automated handling of held-back payments.
Vendor & payroll scheduling: Ensure cash flow stability across ongoing projects.
Equipment, Material & Inventory Tracking
- Asset and tool tracking: Monitor usage, depreciation, and maintenance schedules.
- Material cost control: Prevent waste and over-purchasing on job sites.
- Inventory reconciliation: Sync warehouses, job sites, and vendor purchases.
Financial Reports Tailored for Contractors
- Project profitability dashboards: Clear visibility across all active jobs.
- Bonding & lending-ready reports: Statements designed for banks and surety companies.
- Audit-ready books: Clean, accurate records for taxes, audits, and state requirements.
Why Construction & Contracting Choose Otterz?
Real-Time Job Costing & Project Tracking
Otterz gives contractors full visibility into labor, materials, equipment, and subcontractor expenses — helping you stay on budget and prevent cost overruns before they happen.
Automated Management of Subcontractor Payments
Nyra organizes vendor bills, subcontractor invoices, retainage, and progress payments with precision, ensuring timely payouts and smooth project flow.
AI-Powered Construction Financial Dashboard
Monitor project profitability, WIP reports, cash flow forecasts, equipment ROI, and outstanding receivables — all in one dashboard designed for construction operations.
Streamlined Compliance & Documentation Control
From COIs to lien waivers, permits, and contract documents, Otterz keeps everything compliant and audit-ready — reducing risks in high-regulation construction environments.
Accurate Payroll for Crew-Based & Union Teams
Whether you manage field crews, hourly workers, or union labor, Otterz ensures accurate time tracking, certified payroll support, and compliance with prevailing wage laws.
24/7 Support for Fast-Moving Project Schedules
Construction runs on tight deadlines — and Otterz keeps pace. Nyra is available 24/7 to provide instant answers, flag cost issues, and support your financial decisions anytime.
See what Otterz can do for you
Savings by Preventing Job Cost Overruns
Faster Subcontractor Invoice Management
Faster WIP & Project Profitability Reporting
How Otterz Transformed BuildRight Contracting’s Finances
A mid-sized construction & contracting company struggling with job costing, delayed invoicing, and cash flow gaps turned their finances around — improving profit visibility by 60% and reducing accounting time by 70%. Discover how Otterz helped BuildRight Contracting automate project tracking, streamline payments, and gain full financial control.
The Otterz
Onboarding Process
Your journey starts with a short consultation
where we:
- Understand your business model, challenges, and financial workflows
- Review your current bookkeeping, taxes, or systems setup
- Identify key goals — accuracy, compliance, cash flow, growth, automation
- Recommend the best Otterz plan tailored to your industry
Next, we prepare a precise and transparent plan outlining:
- What services you’ll receive (bookkeeping, tax, CFO, controller, etc.)
- The full scope of work and deliverables
- Your dedicated accountant + support team
- Timeline for onboarding and go-live
- Clear, fixed pricing with no surprises
Once you approve, your account is activated immediately, and onboarding begins.
This is where we get everything ready for a smooth start:
- Setting up your secure Otterz account
- Requesting all required documents (financials, statements, prior returns, payroll reports, etc.)
- Getting access to your bank, credit card, POS, payroll, and other financial software
- Ensuring all integrations sync correctly with our platform
- Verifying data accuracy before moving forward
You provide the access — we handle the rest.
We walk you through your new Otterz setup, introduce your dedicated accountant, and get your reports, dashboards, and AI assistant Nyra running.
From here:
- Your books run in real time
- Your taxes stay compliant
- You get ongoing insights for smarter decisions
You’re officially powered by Otterz.
Simplified bookkeeping & tax services for contractors and construction businesses
Otterz brings unparalleled expertise in bookkeeping and accounting services, specifically tailored for construction companies. We deliver fast, accurate, and affordable solutions to keep your financials in order, allowing you to focus on what matters most—growing your business.
Seamless Integration Through our Platform
FAQs for Construction & Contracting
How does Otterz help contractors manage job costing and project profitability?
Otterz tracks labor, materials, equipment, subcontractors, and change orders for every project. You get accurate job-cost reports and real-time profitability dashboards to avoid overruns and protect margins.
Can Otterz handle construction billing methods like progress billing and retainage?
Yes. Otterz manages AIA billing, percent-complete invoicing, retainage tracking, and payment applications — ensuring your cash flow stays predictable and compliant with industry standards.
What accounting tasks can Otterz automate for construction businesses?
We automate bank feeds, expense categorization, vendor bills, subcontractor payments, 1099 filings, payroll sync, job costing allocations, and monthly financial reporting — reducing manual work and errors.
Does Otterz integrate with construction software like Procore, Buildertrend, or QuickBooks?
Absolutely. Otterz integrates with major construction platforms such as Procore, Buildertrend, CoConstruct, and QuickBooks to keep financial data synced, accurate, and audit-ready.
Can Otterz help contractors stay compliant with tax requirements and certified payroll rules?
Yes. Otterz manages sales tax, use tax, project-based tax rules, certified payroll requirements, and year-end compliance to ensure nothing is missed.
How does Otterz support contractors working across multiple job sites or states?
Otterz provides multi-state tax guidance, project-level reporting, inter-state compliance, and centralized financial visibility so you can manage all job sites from one dashboard.