Student Billing & Tuition Management
- Automated tuition and fee tracking: Manage student invoices, installment plans, and recurring payments.
- Payment reconciliation: Match payments across online portals, bank deposits, and scholarships.
- Late fee & collection management: Automated reminders and follow-ups to reduce overdue balances.
Accounts Receivable &
Payables
- Manage incoming and outgoing funds: Track tuition, donations, grants, vendor invoices, and operating expenses.
- Timely vendor payments: Ensure suppliers, faculty, and service providers are paid accurately and on time.
- Cash flow visibility: Real-time dashboards for monitoring inflows and outflows to maintain operational stability.
Grant & Fund
Accounting
- Accurate tracking of educational grants: Monitor federal, state, and private funding sources.
- Program-based expense allocation: Ensure funds are used according to grantor requirements.
- Audit-ready documentation: Maintain detailed records for grant compliance and reporting.
Payroll & Staff
Compensation
- Accurate payroll processing: Teachers, administrative staff, contractors, and part-time faculty.
- Tax compliance & filings: Handle federal, state, and local payroll requirements.
- Benefits & stipend tracking: Manage employee benefits, allowances, and scholarship-related stipends.
Financial Reporting &
Compliance
- Education-specific reporting: Generate P&L, balance sheets, cash flow statements, and fund-specific reports.
- Budget vs. actual analysis: Compare projected expenses and revenues for departments, courses, and programs.
- Audit readiness & regulatory compliance: Ensure books meet state, federal, and accreditation standards.
Strategic Financial Planning & Advisory
- Budgeting & forecasting: Plan for new programs, campus expansions, or enrollment changes.
- Cost optimization: Identify opportunities to reduce operational costs without affecting quality.
- Funding & growth strategy: Guidance on tuition planning, fundraising campaigns, and grants to support long-term sustainability.
Why Education Institutions Choose Otterz?
Accurate Tracking of Tuition, Fees & Program Revenue
Otterz automatically organizes tuition payments, scholarships, grants, dorm fees, cafeteria sales, and donations — giving institutions complete clarity on every revenue stream without manual spreadsheets.
Effortless Compliance With Educational & Nonprofit Reporting
From audit-ready financials to grant reporting to state and federal compliance, Otterz keeps your books clean and transparent, reducing administrative stress for school administrators.
AI-Powered Education Finance Dashboard
Monitor enrollment-based revenue, department spending, grant utilization, program profitability, and year-over-year financial performance — all in one real-time dashboard built for education finance teams.
Seamless Scholarship & Grant Fund Management
Nyra helps track restricted funds, student aid disbursements, and funding allocations with precision — ensuring compliance and accountability for donors, boards, and regulators.
Streamlined Payroll for Faculty, Staff & Part-Time Educators
Whether managing professors, adjunct faculty, researchers, tutors, or administrative teams, Otterz ensures accurate payroll, proper classifications, and compliance with education employment laws.
24/7 Support for Always-Active Campuses
Education runs beyond classroom hours — and Otterz keeps up. Nyra provides round-the-clock insights, answers, and financial support whenever your institution needs it.
See what Otterz can do for you
Faster Tuition & Scholarship Reconciliation
Savings by Reducing Administrative Accounting Work
Accuracy in Grant & Restricted Fund Tracking
How Otterz Transformed BrightFuture Academy’s Finances
A growing educational institution managing multiple campuses and programs turned financial confusion into clarity — improving budget accuracy by 55% and saving 120+ hours of administrative work monthly. Discover how Otterz helped BrightFuture Academy automate tuition tracking, streamline payroll, and gain full financial control.
The Otterz
Onboarding Process
Your journey starts with a short consultation
where we:
- Understand your business model, challenges, and financial workflows
- Review your current bookkeeping, taxes, or systems setup
- Identify key goals — accuracy, compliance, cash flow, growth, automation
- Recommend the best Otterz plan tailored to your industry
Next, we prepare a precise and transparent plan outlining:
- What services you’ll receive (bookkeeping, tax, CFO, controller, etc.)
- The full scope of work and deliverables
- Your dedicated accountant + support team
- Timeline for onboarding and go-live
- Clear, fixed pricing with no surprises
Once you approve, your account is activated immediately, and onboarding begins.
This is where we get everything ready for a smooth start:
- Setting up your secure Otterz account
- Requesting all required documents (financials, statements, prior returns, payroll reports, etc.)
- Getting access to your bank, credit card, POS, payroll, and other financial software
- Ensuring all integrations sync correctly with our platform
- Verifying data accuracy before moving forward
You provide the access — we handle the rest.
We walk you through your new Otterz setup, introduce your dedicated accountant, and get your reports, dashboards, and AI assistant Nyra running.
From here:
- Your books run in real time
- Your taxes stay compliant
- You get ongoing insights for smarter decisions
You’re officially powered by Otterz.
Simplify school finances from tuition to payroll
Otterz brings everything into one place—track tuition, manage staff payroll, oversee grants, and generate reports by department. It’s financial management designed to match the pace and complexity of modern education.
Seamless Integration Through our Platform
FAQs for Educational Institutions
How does Otterz help schools and colleges manage their finances?
Otterz handles tuition tracking, grants, donations, payroll, vendor payments, and operational expenses, giving educational institutions accurate, real-time financial visibility.
Can Otterz manage multi-campus or multi-department accounting?
Yes. Otterz consolidates financials across campuses, departments, or programs, providing a unified view while tracking budget allocation and spending for each unit.
How does Otterz support grant management and compliance for educational institutions?
Otterz tracks grant funding, restricted funds, and compliance requirements, generating reports for federal, state, and private funding sources to ensure accountability and audit readiness.
What accounting tasks can Otterz automate for educational institutions?
We automate accounts payable and receivable, payroll, bank reconciliation, tuition billing, scholarship tracking, and monthly reporting — saving time and reducing errors.
Does Otterz integrate with student information systems (SIS) or educational software?
Yes. Otterz integrates with popular SIS and accounting platforms to synchronize financial, tuition, and donor data, ensuring accurate reporting and simplified operations.
Can Otterz help educational institutions with budgeting and financial planning?
Absolutely. Otterz provides budgeting tools, cash flow forecasting, and real-time financial dashboards, helping administrators plan for growth, optimize funding, and track financial health.