Fund & Grant
Accounting
- Track funds and grants accurately: Monitor federal, state, and private grants to ensure proper allocation.
- Expense reporting by program or project: Allocate costs to specific initiatives for transparency.
- Audit-ready grant documentation: Maintain detailed records for grantors and regulatory compliance.
Donor & Contribution Management
- Automated donation tracking: Record contributions, pledges, recurring gifts, and in-kind donations.
- Tax-deductible receipts & reporting: Provide donors with proper IRS-compliant documentation.
- Donor analytics: Track giving trends, retention, and campaign performance.
Accounts Receivable &
Payables
- Billings & collections for programs: Ensure timely invoicing for services, memberships, or sponsorships.
- Vendor & expense management: Track bills, reimbursements, and program-related costs seamlessly.
- Cash flow monitoring: Gain real-time visibility into incoming funds and outgoing payments.
Financial Reporting &
Compliance
Nonprofit-specific financial statements: Generate Statement of Activities, Statement of Financial Position, and cash flow reports.
Budget vs. actual reporting: Compare projected expenses and revenue to real results.
Audit readiness: Ensure books and documentation meet IRS, GAAP, and state requirements.
Payroll & Staff
Management
- Nonprofit payroll processing: Accurate payroll for employees, contractors, and volunteers.
- Tax compliance & filings: Handle federal, state, and local payroll taxes.
- Benefit and grant allocation tracking: Ensure proper distribution of stipends, grants, and fringe benefits.
Strategic Financial Advisory & Planning
- Budgeting & forecasting: Plan for programs, campaigns, and operational sustainability.
- Cost optimization: Identify opportunities to reduce administrative costs and improve program efficiency.
- Funding & growth strategy: Provide insights for donor campaigns, grant applications, and expansion plans.
Why Do Nonprofits Choose Otterz?
Grant, Donation & Program Fund Tracking Made Easy
Otterz automatically categorizes grants, donations, pledges, and program expenses — giving nonprofits complete clarity on restricted vs. unrestricted funds without manual spreadsheets.
Seamless Compliance With IRS & Nonprofit Reporting Standards
From 990 preparation to donor documentation to board-ready financials, Otterz keeps your books accurate and compliant, reducing audit stress and improving transparency.
AI-Powered Nonprofit Financial Dashboard
Monitor fund balances, program ratios, grant utilization, year-over-year giving, and operational efficiency — all in one centralized dashboard crafted for nonprofit accountability.
Donor & Grantor Reporting in One Click
Nyra generates financial snapshots for donors, foundations, and stakeholders instantly — making it easier to win grants, secure funding, and showcase program impact.
Accurate Payroll for Staff, Volunteers & Contractors
Otterz handles diverse nonprofit teams — from part-time staff to volunteers and contractors — ensuring error-free payroll, proper classification, and compliance with nonprofit labor laws.
24/7 Support for Mission-Driven Organizations
Nonprofits operate beyond business hours — and Otterz is always available. Nyra gives instant answers, updates, and insights whenever your mission needs support.
See what Otterz can do for you
Faster Grant & Fund Tracking
Reduction in Program Accounting Mistakes
Saved Monthly Preparing Donor/Board Reports
How Otterz Transformed HopeForward Nonprofit’s Finances
A growing nonprofit managing multiple programs and grants turned financial confusion into transparency — improving fund tracking by 60% and saving 150+ hours of manual accounting each month. Discover how Otterz helped HopeForward automate fund accounting, ensure compliance, and gain full financial control.
The Otterz
Onboarding Process
Your journey starts with a short consultation
where we:
- Understand your business model, challenges, and financial workflows
- Review your current bookkeeping, taxes, or systems setup
- Identify key goals — accuracy, compliance, cash flow, growth, automation
- Recommend the best Otterz plan tailored to your industry
Next, we prepare a precise and transparent plan outlining:
- What services you’ll receive (bookkeeping, tax, CFO, controller, etc.)
- The full scope of work and deliverables
- Your dedicated accountant + support team
- Timeline for onboarding and go-live
- Clear, fixed pricing with no surprises
Once you approve, your account is activated immediately, and onboarding begins.
This is where we get everything ready for a smooth start:
- Setting up your secure Otterz account
- Requesting all required documents (financials, statements, prior returns, payroll reports, etc.)
- Getting access to your bank, credit card, POS, payroll, and other financial software
- Ensuring all integrations sync correctly with our platform
- Verifying data accuracy before moving forward
You provide the access — we handle the rest.
We walk you through your new Otterz setup, introduce your dedicated accountant, and get your reports, dashboards, and AI assistant Nyra running.
From here:
- Your books run in real time
- Your taxes stay compliant
- You get ongoing insights for smarter decisions
You’re officially powered by Otterz.
Purpose-driven finances, built for nonprofits
Otterz helps nonprofits manage their finances with confidence and clarity. From grant tracking and donor reporting to full IRS and state compliance, our tools are designed to support transparency, accountability, and mission-focused growth—so you can spend less time on spreadsheets and more time making an impact.
Seamless Integration Through our Platform
FAQs for Nonprofits (Customer Point of View)
How does Otterz help nonprofits manage grants and restricted funds?
Otterz tracks grants, donations, and restricted funds, ensuring accurate allocation, reporting, and compliance with donor requirements so every dollar is used as intended.
Can Otterz handle nonprofit financial reporting and IRS compliance?
Yes. Otterz prepares nonprofit-specific reports like Form 990, 990-EZ, and 990-PF, plus state filings, ensuring full compliance with regulatory requirements and transparency for stakeholders.
What financial tasks can Otterz automate for nonprofits?
We automate accounts payable, donor and grant tracking, payroll, bank reconciliations, budgeting, and monthly financial reporting — freeing staff to focus on mission-critical activities.
Does Otterz help with multi-entity or multi-program nonprofit management?
Absolutely. Otterz manages multiple programs, locations, or affiliated organizations, providing consolidated reporting while tracking program-specific finances for accurate decision-making.
Can Otterz integrate with nonprofit software like QuickBooks Online for Nonprofits, Blackbaud, or Neon?
Yes. Otterz seamlessly integrates with major nonprofit accounting and fundraising platforms to synchronize financial data, simplify reporting, and reduce manual entry errors.