Revenue & Multi-Channel Sales Accounting
- Unified revenue tracking: Dine-in, delivery apps, online orders, catering & events synced daily from your POS.
- Automated reconciliation: Every sale, refund, fee, coupon, and adjustment matched with bank deposits.
- Daily performance insights: Clear reports on sales trends, peak hours, menu performance & location-wise results.
Cost of Goods Sold (COGS) & Inventory Control
- Real-time food & beverage costing: Track ingredient prices, recipe margins, supplier changes, and portion costs.
- Inventory usage & waste monitoring: Identify variances, shrinkage, spoilage, and theft risks.
- Vendor bill verification: Match POs, receiving logs & supplier invoices to prevent overcharging and errors.
Payroll, Tips, & Labor Cost Management
- Accurate payroll for hourly & salaried teams: Chefs, FOH/BOH staff, bartenders, hosts, and event teams.
- Automated tip tracking & compliance: Tip pooling, tip credit validation, and state-by-state reporting.
- Labor cost optimization: Track overtime, scheduling efficiency & labor-to-sales ratios to protect profits.
Compliance, Tax & Audit-Ready Financials
Automated sales tax calculations & filings: Ensure accurate reporting for every city, state, and delivery platform.
Clean and compliant books: Audit-ready financials for lenders, investors, franchisors & local regulators.
Strong financial controls: Reduce errors with approval workflows, vendor verification & segregation of duties.
Vendor, Menu & Profitability Analysis
- Menu engineering insights: Identify high-margin items, underperformers & pricing opportunities.
- Vendor performance tracking: Compare supplier pricing, quality, consistency & cost fluctuations.
- Profitability reporting: Store-wise, menu-wise & category-wise P&L for fast, informed decisions.
Multi-Location, Franchise & Chain Management
- Consolidated financials for all locations: Compare performance across stores, cities & service models.
- Standardized processes: Unified chart of accounts, inventory controls & financial workflows across outlets.
- Scalable accounting setup: Built for franchises, multi-restaurant groups, hotels, resorts & hospitality brands.
Why Restaurants & Hospitality Choose Otterz?
Real-Time Tracking of Daily Sales & Tips
Otterz accurately monitors POS sales, tips, gratuities, voids, and discounts across all locations — giving restaurant owners complete clarity on daily performance without manual uploads.
Smart Inventory & Vendor Spend Monitoring
Nyra tracks food cost percentages, supplier invoices, and fluctuating ingredient prices, helping restaurants reduce waste, negotiate better vendor rates, and improve profit margins.
AI-Powered Restaurant Performance Dashboard
View occupancy rates, table turnover, revenue per cover, food cost trends, and multi-location performance — all in one centralized dashboard built for restaurant operators.
Seamless Payroll for Shift-Based Teams
Otterz simplifies payroll for hourly workers, shift staff, seasonal hires, and tip-based teams — ensuring accurate tax withholding and compliance with hospitality labor laws.
Tax-Ready Books for Hospitality Compliance
From sales tax to occupancy tax to state hospitality rules, Otterz keeps your financials organized and compliant, reducing audit risks and ensuring stress-free filings.
24/7 Support for Always-On Hospitality
Restaurants and hotels never stop — and neither does Otterz. Nyra is available around the clock for instant answers, financial insights, and support during peak hours or late-night operations.
See what Otterz can do for you
Faster Tip & Payroll Processing
Savings in Food Cost Leakages Detected by AI
Saved Monthly on POS Reconciliation
Coastal Bites Grill: From Payroll Chaos to Perfect Financial Control
Coastal Bites Grill was struggling with messy payroll, tip errors, and late tax filings across three busy restaurant locations. After switching to Otterz, everything changed — automated payroll, real-time POS sync, and on-time tax filings gave them clarity, compliance, and confidence they’d never had before. Discover how Otterz helped Coastal Bites cut month-end closing from 14 days to just 2.
The Otterz
Onboarding Process
Your journey starts with a short consultation
where we:
- Understand your business model, challenges, and financial workflows
- Review your current bookkeeping, taxes, or systems setup
- Identify key goals — accuracy, compliance, cash flow, growth, automation
- Recommend the best Otterz plan tailored to your industry
Next, we prepare a precise and transparent plan outlining:
- What services you’ll receive (bookkeeping, tax, CFO, controller, etc.)
- The full scope of work and deliverables
- Your dedicated accountant + support team
- Timeline for onboarding and go-live
- Clear, fixed pricing with no surprises
Once you approve, your account is activated immediately, and onboarding begins.
This is where we get everything ready for a smooth start:
- Setting up your secure Otterz account
- Requesting all required documents (financials, statements, prior returns, payroll reports, etc.)
- Getting access to your bank, credit card, POS, payroll, and other financial software
- Ensuring all integrations sync correctly with our platform
- Verifying data accuracy before moving forward
You provide the access — we handle the rest.
We walk you through your new Otterz setup, introduce your dedicated accountant, and get your reports, dashboards, and AI assistant Nyra running.
From here:
- Your books run in real time
- Your taxes stay compliant
- You get ongoing insights for smarter decisions
You’re officially powered by Otterz.
Smarter finances for smoother service in restaurants & hospitality
Otterz simplifies the complex financial tasks behind every great hospitality experience. With automated payroll, transparent tip allocation, streamlined vendor invoicing, and hands-free sales tax filings, you get the tools you need to run efficiently and stay compliant—so you can focus on delivering exceptional service.
Seamless Integration Through our Platform
FAQs for Restaurants & Hospitality Accounting
What bookkeeping services does Otterz provide for restaurants and hospitality businesses?
Otterz offers end-to-end restaurant bookkeeping and hospitality accounting, including POS reconciliation, payroll management, tip allocation, vendor invoicing, and automated sales tax filings. We help you track every sale, payment, and expense in real time so your books stay clean, compliant, and tax-ready.
Can Otterz sync data from multiple POS systems and locations?
Yes! Otterz seamlessly integrates with popular POS systems like Toast, Square, and Clover, syncing all your sales, refunds, and tips automatically — even across multiple restaurant locations. You get accurate financial reports without manual uploads or missing transactions.
How does Otterz manage payroll and employee tip distribution?
We automate your restaurant payroll — including tip tracking, wage calculations, and tax deductions — ensuring every staff member is paid correctly and on time. Otterz keeps you fully compliant with IRS and state labor laws, so payroll becomes effortless.
Does Otterz handle vendor payments and food cost tracking?
Otterz automates vendor invoicing, bill payments, and cost of goods sold (COGS) tracking. You’ll always know where your money goes — from supplier payments to ingredient costs — helping you control expenses and improve profit margins.
Can Otterz manage restaurant sales tax filings automatically?
Yes, we take care of sales tax tracking and automated filings for restaurants and hospitality businesses. Otterz ensures your taxes are filed on time, accurately, and in compliance with local and state laws — eliminating the risk of late fees or penalties.
Why should I choose Otterz over a traditional accountant?
Otterz combines AI-driven automation with restaurant accounting expertise, giving you real-time financial insights, accurate books, and faster decision-making. Unlike traditional accountants, we sync directly with your POS and payroll tools — saving time, reducing errors, and keeping your business audit-ready.