How Otterz Transformed Lexis Legal’s Finances
The Challenge
Lexis Legal, a mid-sized law firm handling corporate, litigation, and consulting clients, had a thriving practice — but financial operations were a constant struggle.
Key challenges included:
- Manual tracking of billable hours across multiple attorneys and practice areas
- Delayed client invoicing leading to slow collections
- Trust and escrow accounting complexity that required strict compliance
- Lack of real-time financial visibility, making profitability per client or case unclear
- Overloaded finance staff spending hours reconciling accounts and correcting errors
- Their previous accounting provider offered generic reports with no actionable insights or legal-specific expertise
This created cash flow unpredictability, missed deadlines, and unnecessary stress during audits and client billing reviews.
Lexis Legal needed accurate, automated billing, trust-compliant accounting, and real-time visibility into firm finances without adding staff.
The Solution
Otterz implemented a structured, automated approach tailored for law firms and professional services.
Here’s how we transformed their operations:
Automated Billing & Time Tracking
Integrated practice management software with QuickBooks to sync billable hours, client retainers, and invoices automatically.
Trust & Escrow Accounting Compliance
Ensured all client funds were properly tracked, segregated, and reconciled according to regulatory requirements.
Real-Time Financial Dashboard
Provided instant visibility into revenue, expenses, billable hours, and client profitability by practice area.
Accounts Payable & Receivable Automation
Streamlined vendor payments, client invoicing, and collections workflows for faster cash flow.
AI-Powered Insights
Nyra, the AI Accountant, flagged overdue invoices, underbilled clients, and cost overruns per case — enabling proactive financial management.
The Results
50% improvement in cash flow visibility
Payments and receivables tracked accurately in real time.
65% reduction in time spent on accounting tasks
Automation eliminated manual data entry and reconciliations.
Accurate trust and escrow accounting
Full compliance with legal regulations and simplified audit processes.
Instant insights into client & case profitability
Management can see which cases or clients are most profitable at any moment.
Faster invoicing & collections
Invoices went out on time every cycle, reducing overdue accounts.
Today, Lexis Legal runs with clarity and confidence. Attorneys and management can view billable hours, client funds, and profitability instantly — all powered by Otterz.
What our client
is saying
“Otterz transformed our financial operations. Trust accounting is accurate, invoicing is timely, and we finally have real-time insights into profitability. Decisions are now based on clarity, not guesswork.”
